Execute procurement projects and initiatives to enhance operational efficiency and strategic transformation within DCT. Analyze procurement processes, identifying areas for improvement, and implementing transformative strategies to enhance efficiency, cost-effectiveness, and quality across procurement operations, ensuring all projects align with DCT’s defined objectives and timelines.
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Key Responsibilities
Projects Management
Develop comprehensive procurement projects plans, including but not limited to scope, objectives, deliverables and supply management resource requirements in line with the defined objectives.
Develop and implement strategies to transform procurement operations, streamline processes, and optimize efficiency.
Manage procurement special projects ensuring adherence to project specifications, timeline, budgets, milestones, quality standards, and others.
Effectively monitor and track project progress, identifying and mitigating potential risks and providing strategic recommendations to ensure successful project outcomes.
Coordinate with support services cross-functional teams and stakeholders (e.g., Finance, HR, IT) to ensure alignment on procurement special and strategic projects and initiatives, defined timelines
and objectives.
Develop and adjust action plans to enhance special and strategic projects based on findings and business needs, and manage roadmaps for transformation initiatives, ensuring progress towards defined objectives.
Evaluate existing procurement projects processes, identify inefficiencies, bottlenecks, and areas for improvement.
Ensure compliance with supply management regulations, policies, and internal controls throughout project implementations.
Develop and implement transformation strategies for process improvement, automation, and streamlining workflows to increase efficiency and accuracy across support services sector.
Drive continuous improvement initiatives within procurement by implementing best practices and innovative solutions.
Provide support for ad-hoc requests from top management and project stakeholders.
Procurement Analysis and Reporting
Prepare periodic detailed procurement reports, presentations, and forecasts highlighting pain points and recommendations for enhancements in close collaboration with the supply management department.
Effectively develop and maintain dashboards and/or reports to track critical Key Performance Indicators (KPIs).
Procurement Transformation
Conduct a comprehensive assessment of the current state of all Procurement department processes mainly focusing on (procure-to-pay, tendering, vendor registration, contract management, supplier performance, etc..)
Engage with Procurement team members and stakeholders to gather insights and feedback on existing processes, understanding pain points and challenges faced in day-to-day operations.
Benchmark current Procurement department processes against industry best practices to identify opportunities for adopting more efficient and effective methodologies.
Develop and implement transformation strategies for process improvement, automation, and streamlining workflows to increase efficiency and accuracy across support services sector.
Develop KPIs to measure the efficiency and effectiveness of the Procurement department with the enhanced processes.
Shared Activity
Ensure effective cascading of the functional strategy into business plans to ensure vertical alignment and horizontal integration with other interfacing sectional strategies.
Lead the identification of opportunities for continuous improvement and sustainability of systems, processes and practices considering global standards, productivity improvement and cost reduction.
Carry out any other duties and responsibilities related to the role at the request of the direct manager.
Manage and ensure effective implementation of functional policies, procedures and controls covering all areas of assigned section activity so that all relevant procedural/legislative requirements are fulfilled while delivering a quality, cost-effective service.
Follow all relevant departmental policies, processes, standard operating procedures, and instructions so that work is carried out in a controlled and consistent manner.
Demonstrate compliance to organization’s values and ethics at all times to support the establishment of a value drive culture within the organization
Contribute to the identification of opportunities for continuous improvement and sustainability of systems, processes and practices considering global standards, productivity improvement and cost reduction.
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Qualifications and Experience
Bachelor’s degree in Business Administration, Supply Chain, Management or relevant. Master’s degree is highly preferred.
Certification such as CSCP, CPSM,PMP or relevant are preferred.
Proven 3-5 years of extensive experience in procurement, project management, business analysis, or equivalent.
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Experience
Strong in MS Office (PowerPoint, Word and Excel).
Strong understanding of procurement processes, best practices, and industry trends.
Strong project management methodologies, including the ability to manage and execute complex projects.
Excellent analytical skills with the ability to interpret data, generate insights, and make data-driven decisions.
Detail oriented with a commitment to data accuracy and quality.
Excellent communication, collaboration, and stakeholder management skills and abilities.
Exceptional organizational and time management skills to handle multiple projects simultaneously.
Problem-solving and critical-thinking abilities to address project challenges effectively.
Strategic thinking and the ability to align projects with organizational goals.
Deep understanding of government systems implementation and optimum data capture methodologies.
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