Procurement Projects Specialist JOB

Job Title: Procurement Projects Specialist

Role Purpose:

To strengthen Supply Management governance and project delivery by analyzing procurement requirements, developing process frameworks and documentation, and coordinating compliance and submission activities, ensuring quality, consistency, and alignment with organizational standards and procedures.

Key Responsibilities:

Procurement Projects & Governance Delivery

• Analyze incoming requests and requirements, ensuring proper understanding, segregation, and structured handling before routing or response
• Consolidate and validate inputs from relevant teams, ensuring accuracy and completeness prior to submission
• Develop, review, and update procurement documents, circulars, and forms, ensuring content quality, version control, and alignment with internal procedures
• Analyze process requirements, develop process maps, and identify gaps to enhance clarity, efficiency, and standardization across Supply Management activities
• Develop action plans to address identified process gaps and support implementation through to effective closure
• Support preparation and submission of requirements to external entities (e.g., DGE), ensuring alignment with defined standards
• Participate in external meetings and discussions to support submissions and governance initiatives

2. Governance, Compliance & Controls

• Implement document control practices, ensuring governance documents are properly classified, versioned, and stored
• Support audit and compliance activities by preparing documentation, consolidating responses, and contributing to gap analysis and corrective action identification
• Support internal audit reporting by preparing required data, documentation, and evidence packs
• Maintain and update the unit risk register, ensuring risks are accurately recorded, tracked, and escalated
• Support preparation and maintenance of the unit functional plan, tracking progress and escalating delays as required

• Manage relationships with vendors and external partners to enhance cybersecurity capabilities.

Performance, Reporting & Planning

• Monitor and track KPIs and Supply Management initiatives, preparing management reports and analytical insights to support performance tracking and decision-making
• Ensure data accuracy, completeness, and alignment with reporting requirements and deadlines

4. Stakeholder Engagement & Communication

• Identify awareness needs, develop materials, and conduct sessions to ensure stakeholders understand procurement processes, requirements, and updates
• Provide ongoing guidance and clarification to stakeholders, escalating complex or policy-related queries as required

5. Shared Activities

• Carry out any other duties and responsibilities related to the role at the request of the direct manager
• Follow all relevant departmental policies, processes, standard operating procedures, and instructions so that work is carried out in a controlled and consistent manner
• Demonstrate compliance to organization's values and ethics to support the establishment of a value driven culture within the organization
• Contribute to the identification of opportunities for continuous improvement and sustainability of systems, processes, and practices considering global standards, productivity improvement, and cost reduction
• Comply with all OSH policy, procedures, and relevant legislations that are applied in DCT
• Report any incident, near misses, occupational illness, unsafe practices, and conditions immediately to the concerned person
• Protect yourself and fellow workers from any OSH hazards in the workplace, where applicable
• Use appropriate Personal Protective Equipment PPE, where required
• Be familiar with emergency and evacuation procedures
• Assist with the preparation of risk assessments, if required
• Prevent creating any hazards and risks to yourself, co-workers, and to the workplace
• Cooperate with OSH Officer to maintain a safe and healthy workplace at DCT
• Participate actively in the OSH program instituted by DCT and in case of emergency

Shared Activity:

• Carry out any other duties and responsibilities related to the role at the request of the direct manager
• Follow all relevant departmental policies, processes, standard operating procedures, and instructions so that work is carried out in a controlled and consistent manner
• Demonstrate compliance to organization’s values and ethics at all times to support the establishment of a value drive culture within the organization
• Contribute to the identification of opportunities for continuous improvement and sustainability of systems, processes and practices considering global standards, productivity improvement and cost reduction.
• Contribute to the identification of opportunities for continuous improvement and sustainability of systems, processes, and practices considering global standards, productivity improvement, and cost reduction
• Adhere to the DCT Occupational Safety and Health policy, regulations, and laws, and provide help to the Corporate EHS in executing the OSHMS.
• Report any incidents, near misses, occupational illnesses, unsafe practices, and conditions immediately to the person concerned and participate in the investigation of OSH incidents, as required.

Communication and Business Relationships:

Internal

• Supply Management Sections
• Procurement Enablement Section
• Procurement Projects Unit Head
• DCT End-User Departments
• Finance and Legal Departments
• Internal Communications

External

• Vendors and suppliers
• External auditors, internal auditors, and consultants
• Government entities and relevant authorities (e.g., DGE)
• Any relevant external parties as instructed by the Unit Head

Qualifications :

• Bachelor's degree in Business Administration, Supply Chain, Engineering, or a related field
• Professional certifications in procurement, project management, or governance are an advantage (e.g., CIPS, PMP, PRINCE2, or equivalent)
• Practical exposure to procurement governance, process development, or project coordination activities within a public sector or similar environment is an advantage
• Note: Experience requirements to be defined by Organization Development (OD).

Experience:

• 5-7 years of experience in the field.

Skills:

• Language: Full professional English and Arabic (preferred) proficiency both in speaking and writing
• Hands-on experience with Windows, Linux, and macOS; strong understanding of networking protocols and behaviors.
• Experience with secure configuration and implementation of systems on Azure Cloud
• A solid understanding of best practices and techniques in attacking or defending information systems hosted on MS Cloud and Office365 services
• Knowledge of security frameworks and regulations such as NIST, ISO27001 and UAE IA
• Experience in ISO20000 processes such as Change and Incident Management.
• Ability to understand, analyze and parse security logs throughout the technology stack.
• Experience with network and web application penetration and vulnerability testing.
• Experience in Blue Team and Red Team operations, including log analysis and threat identification across the technology stack.
• Proficient in Microsoft Defender, Sentinel, and other security monitoring and automation tools.
• Familiarity with software development processes and securing custom software.
• Able to read and understand programming languages such as Python, C#, JavaScript and SQL