The Exhibition Registrar is responsible for the planning, coordination, documentation, transportation, and care of Collection assets involved in exhibitions. This role ensures that all exhibition logistics are managed efficiently and that Collections are handled according to professional standard and best practises.
ACCOUNTABILITIES
Key Accountabilities
Support the development and implementation of exhibition management policies, procedures, and best practices.
Manage exhibition loans, transportation, insurance, and logistics in line with museum standards.
Coordinate with lenders, transport agents, insurers, contractors, and internal teams to ensure successful exhibition delivery.
Oversee loan negotiations, documentation, condition reporting, and object movement processes.
Plan and coordinate exhibition installations and de-installations, ensuring compliance with loan requirements and display conditions.
Monitor exhibition budgets, contracts, tenders, and related administrative processes.
Maintain accurate records and documentation for borrowed collections and exhibition activities.
Develop and implement collection management and documentation standards in collaboration with museum partners.
Prepare reports, correspondence, insurance documentation, damage reports, and other registration-related records.
Provide recommendations and operational support to ensure exhibition projects meet departmental and organizational objectives.
Follow all Collections section policies, processes, procedures and instructions so that all operations are carried out in a controlled and consistent manner.
COMMUNICATION & WORKING RELATIONSHIPS
Internal
External
Culture Sector
Art lenders (museums, galleries, private collectors, institutions)
Shipping and freight agents
Insurance providers
Customs authorities and government agencies (including permit and immunity from seizure processes)
Art handlers, installers, and specialist contractors
Exhibition designers and fabrication suppliers
Conservation consultants (when required)
International museum partners and cultural institutions
Bachelor’s degree in Museum Studies, Art History, Arts Management, Cultural Heritage, Archaeology, or a related discipline.
Professional certifications or specialized courses in museum registration, collections management, exhibition logistics, or cultural heritage management are considered an advantage.
Experience
Minimum 5 years of experience in museum registration, exhibitions, or collections management.
Proven experience in managing exhibition loans, fine art logistics, transportation, insurance, and installation/de-installation processes.
Experience working with Collection Management Systems (CMS) databases.
Experience in preparing and/or managing documentation including loan agreements, condition reports, insurance papers, and shipping records.
Experience in coordinating with internal departments, lenders, contractors, and external service providers.
Experience in budgeting, procurement, contracts, and exhibition-related administration is an advantage.
Competencies
Strong project management and organizational capability, with the ability to manage multiple exhibitions concurrently.
Excellent written and verbal communication skills.
Effective negotiation and stakeholder management abilities.
High level of accuracy and attention to detail in documentation and records management.
Sound knowledge of art handling, packing, transportation, insurance, and risk management procedures.
Ability to perform effectively under pressure and meet strict deadlines.
Strong analytical thinking and problem-solving skills.
Proficiency in Microsoft Office applications and Collection Management Systems (CMS) databases.
Ability to work collaboratively within multidisciplinary and multicultural teams.
Start applying with LinkedIn
