Internal Communications Specialist JOB

Role Purpose:

Seeking a highly organised and detail-oriented events specialist to join our dynamic team. The successful candidate will play a pivotal role in executing and overseeing a wide range of events hosted by DCT. The specialist will collaborate with various stakeholders, manage logistics, and ensure seamless execution of events to achieve organisational goals.

Key Responsibilities:

Events coordination:

• Event coordination and Execution:
  • Coordinate a diverse range of events, including conferences, meetings, seminars, and social gatherings.
  • Work closely with internal sectors and external vendors to ensure all aspects of events are well-organized and executed according to plan.
• Logistics coordination:
  • Coordinate event logistics, including venue selection, catering, transportation, audio-visual requirements, and accommodation arrangements.
  • Oversee the set-up and breakdown of event spaces, ensuring all elements are in place for a successful event.
• Budget Oversight:
  • Assist in developing and managing event budgets, ensuring cost-effectiveness and adherence to financial constraints.
  • Track and report expenses related to each event.
• Vendor and Stakeholder Relations:
  • Establish and maintain relationships with vendors, sponsors, and partners.
  • Coordinate with internal departments to ensure all stakeholders are informed and aligned with event objectives.
• Promotion and Marketing:
  • Collaborate with the marketing team to develop promotional materials and strategies for events.
  • Utilize various channels to promote events and drive attendance.
• Attendee Engagement:
  • Ensure a positive experience for attendees by addressing inquiries, providing information, and addressing issues promptly.
  • Implement strategies to enhance attendee engagement and satisfaction.
• Post-event evaluation
• Conduct post-event evaluations to gather feedback and identify areas for improvement.
• Prepare comprehensive reports on the success of each event, including key metrics and recommendations for future events.

Communication and Business Relationships:

Qualifications:

• Bachelor’s degree (Master's Preferred) in Communication, Journalism, Public Relations or any other degree within a relevant industry.
• Professional certification in Communication, project and event management is preferred. 

Experience:

• 1-2 years of experience in Business Administration, Project Management or any other experience within a similar role or industry

Language:  

• • Full professional English and Arabic proficiency both in speaking and writing. 
• Skilled in MS Office (PowerPoint, Word and Excel).
• High level of competency in relevant software applications.
• Self-motivated with a proven ability to complete work in a timely manner.
• Ability to quickly integrate with existing business software tools and knowledge of other relevant industry software.

• Ability to multi-task and to prioritise work effectively.
• Knowledge of internal Communication development and data management.
• Extensive knowledge and understanding of Internal engagement requirements.
• Ability to build and maintain strong relationships with key stakeholders and vendors.
• Ability to analyse problems, identify alternative solutions, anticipate consequences, and provide excellence in execution: committed to delivering work with high-quality standards.