Document Controller - UAE National JOB

Job Title: Document Controller

Department: Legal & Government Affairs

Section: Legal Operations

Job Purpose

To ensure effective management, control, and security of legal and organizational documents by maintaining accurate records, facilitating document accessibility, and supporting compliance with internal and external standards.

Key Responsibilities

Core Accountabilities

• Receive, track, and monitor documents using standard document management systems; register documents, maintain databases, and generate logs, transmittals, and reports as required.
• Enter data and produce reports using office automation tools or department-specific applications.
• Handle intake, scanning, verification, and secure storage of documents.
• File and archive documents systematically to ensure efficient retrieval and accessibility.
• Retrieve and distribute documents upon request to internal stakeholders and business units.
• Participate in the design and maintenance of document templates, file structures, and databases.
• Review documents for accuracy, completeness, and compliance with organizational standards.
• Identify and report discrepancies or issues related to document storage and control.
• Support the continuous update and maintenance of both digital and physical document repositories.
• Ensure the confidentiality and security of sensitive and classified documents.

Shared Activity

• Carry out any other duties and responsibilities related to the role at the request of the direct manager
• Follow all relevant departmental policies, processes, standard operating procedures, and instructions so that work is carried out in a controlled and consistent manner.
• Demonstrate compliance to organization’s values and ethics at all times to support the establishment of a value drive culture within the organization.
• Contribute to the identification of opportunities for continuous improvement and sustainability of systems, processes and practices considering global standards, productivity improvement and cost reduction.
• Take an active role in the EHS initiative.
• Adhere to the DCT Occupational Safety and Health policy, regulations, and laws, and provide help to the Corporate EHS in executing the OSHMS.
• Report any incidents, near misses, occupational illnesses, unsafe practices, and conditions immediately to the concerned person and participate in the investigation of OSH incidents, as required.
• Wear the necessary Personal Protective Equipment (PPE) when applicable.

Qualifications & Experience

• Bachelor’s degree in Business Administration, Record Management or any other degree within relevant industry.
• Fresh graduate, or 1 to 2 years of experience in Document Management/ Document Control/ Archiving Management any other experience within similar role or industry.

Skills

• Language: 
• Full professional English proficiency both in speaking and writing.
• Arabic bilingual desirable but not mandatory. 
• Skilled in MS Office (PowerPoint, Word and Excel).
• Self-motivated with a proven ability to complete work in a timely manner.
• Ability to quickly integrate with existing business software tools and knowledge of other relevant industry software.
• Excellent written and verbal communication skills - including appropriate stakeholder alignment.
• Ability to multi-task and to prioritize work effectively.
• Knowledge in Document Control development and data management.
• Knowledge of Document Control software/ Systems and techniques.